Assets Grouping
GROUPING ASSETS
Keeping physical track of assets is a tedious process. Some assets are identical (chairs, desks and so on). Others are unique (vehicles), and still others look similar but are different inside (computers).
Computers are an example of assets that are complex to manage. They change constantly - you add memory, replace a hard drive, and so on. Keeping track of these changes manually or on a spreadsheet is tedious at best, impossible at worst.
Evolution Fixed Assets lets you group and link assets in logical ways so that your asset records, mirror your physical assets as closely as possible. You have the following capabilities:
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BENEFIT |
FEATURE |
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Multiple Units |
You can group identical assets into one record - for example, 20 chairs. This simplifies the asset register considerably. You can sell or dispose of one or more units, and have the ability to split the asset into one or more separate assets at any time. |
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Master and Sub Assets
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Sub assets allow you to group assets together. For example, adding an additional disk drive to a computer. If you create a separate asset for the disk drive, it becomes difficult to manage which disk drive is in which computer. Instead, you can create the disk drive as a sub asset of the computer asset. |
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Asset Type
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You link each asset to an asset type. The asset type contains the book and tax depreciation methods for the asset, as well as General Ledger integration information. You define once how a particular type of asset such as desks, cars, or computers work. When you add a new asset, you link it to an asset type, and the system knows how to depreciate it! |
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Cost Centre, Department, Location
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These are three optional analysis codes used to track where assets are -physically - in your company, and who is responsible for them. |