Pastel Evolution Accounting April 2005 New Features

Sage Pastel's continuous investment in research & development provides customers with the latest and most up-to-date software. This new release incorporates customer feedback and suggestions and will allow your business to take advantage of the enhanced features and functionality that Pastel Evolution Version 3.09 offers.

New Modules

Multi-Currency
The new Multi-Currency module allows you to process customer and supplier transactions in their currency. Pastel Evolution tracks foreign currency and customer and supplier values in both the foreign and the home currency. You can view balances and transactions in either currency at any time.

You can maintain separate buy and sell rates for each currency. Pastel Evolution maintains a history of exchange rates so that you can process transactions at earlier dates using the most accurate exchange rate. When you process customer receipts or supplier payments, Pastel Evolution uses the current exchange rate to calculate any foreign exchange profit or loss, which it posts automatically.

Pastel Evolution allows you to:

Suppliers

Automatic Supplier Payments & Remitances
This new functionality enhances your supplier payment process considerably. Pastel Evolution prepares a detailed list of proposed payments to suppliers, based on criteria you specify. You can then modify the list by including or excluding specific invoices and / or suppliers. Once you finalise the payment list, Pastel Evolution
can print cheques and / or remittances, or it can pay suppliers via EFTS.

General Ledger

Reconciling Entries In An Open Batch
You can now reconcile cashbook entries that are in open batches, in other words prior to them being posted. This allows you to make corrections to cashbook entries before you post them, so that you do not have to make adjusting entries.

Importing Of Bank Statement Into Bank Reconciliation
This new functionality allows you to import bank statements from a text file you can download from your bank. Pastel Evolution reconciles transactions based on the transaction amount. The system reports on duplicate or mismatched amounts.

Recurring Batch Improvements
In a Cashbook / Journal batch, you can now specify how many times the system must post an entry. This is very useful for recurring transactions such as motor vehicle payments.

Cashbook Permissions
Security access permissions have been added to a cashbook whereby access can be denied to a user to edit a batch, edit the properties or process a batch.

Unique Cashbook / Journal Batch References
We have added a unique batch reference number to the cashbook and journal batches over and above the standard batch number. This lets you print cashbook batches based on this unique reference number, and allows for batch entries to be easily identified for audit purposes.

Open Batch Enquiry
The new Open Batches Report lists all the unposted Cashbook and Journal batches within a particular company.

Improved Comparative Income Statement
The Income Statement Report now gives you comparative monthly figures. The options available are Actual Year Monthly (12 monthly range), Actual vs. Previous Actual (6 monthly range) and Actual vs. Budget (6 monthly range).

Cashbook Batch Totals
The Cashbook Batch now includes optional validation totals for payments and receipts. If the transactions do not balance to the validation totals, you cannot post the batch.

Monthly Trial Balance
The Trial Balance Report now has the option to print on a month to month basis which in turn displays account movements per month. The option to print Year-to-Date monthly balances is also available.

Inventory

Cost On Inventory Count Variance Report
The Inventory Cost Variance Report has been improved. This report now includes a total cost variance per inventory item as well as the total cost variance after a stock count. This will now display on the Variance Report.

New Inventory Movement Report
The new Inventory Report shows inventory item quantity movements over a period of time that you specify. You can print a detailed or summarised report.

Global Price Change By Warehouse
The Global Price Change feature now also includes the option to do a price change across all warehouses or for a specific warehouse per inventory item or inventory group.

Sales Analysis Report To Have A Sales Rep Filter
The Sales Analysis Report now includes the option to filter and sort by sales representative, allowing the report to be read more efficiently.

Job Costing

Adjust Budgets If Cost / Price Changes
A new optional feature automatically updates budget values on a job if the cost or selling price changes.

Picking Slip To Only Show New Lines Added To A Job Card
The picking slip now only prints new lines added to a job card. The job card print has the option to print only the new lines or to print all transaction lines.

Resolve

Resolve System Agent
We have rewritten the Resolve System Agent to interface more efficiently with the Windows operating system. This feature is less resource intensive and is able to manage all escalations and retrieval of emails in Resolve.

Fixed Assets

Fixed Assets Selling & Scrapping
On asset maintenance, the system displays when an asset has been sold or scrapped, together with the reason for selling / scrapping the asset. The Book Sold Report will now also display this information.

Automatic Asset Code Numbering
You can now choose to generate asset codes automatically.